Thunderdome Planning Guide
A practical festival planning guide for your group: travel, camping, timetables, meetups, shared costs, and staying safe.
Plan Thunderdome without the chaos
This Thunderdome planning guide is for the stuff that breaks group trips: arrivals, camp setup, meetup rules, and money runs.
Group chats are great until you need decisions. Use this page to agree on a few defaults before you leave, then keep it simple on site.
What to organize first
- Coordinate travel and pre/post-event meetups
- Keep crew check-ins when splitting up
- Track shared costs (transport, lockers, food)
- Share key info (tickets, addresses, contacts)
- Have emergency contacts ready if needed
Packing shortcuts for Thunderdome
A packing list is only useful if it is short enough to use. Start with essentials, then add what your crew personally needs. If you camp, make sure the tent setup is complete and someone owns the “unsexy” items (mallet, tape, zip ties).
- Power: power bank + spare cable + small flashlight.
- Weather: rain layer, sunscreen, and one warm layer for nights.
- Comfort: earplugs, wet wipes, and a decent sleeping mat.
- Safety: documents and meds in one waterproof pouch.
Use the full checklist on the packing list page and assign responsibilities so your crew doesn’t bring three grills but forgets the tent pegs.
Thunderdome FAQ
Quick answers for common crew planning questions.
Is CrewMate only for camping festivals?
No. It’s also useful for day events: travel coordination, meetups, shared info, and expense tracking still matter.
What’s the simplest meetup strategy?
Pick one obvious spot that’s easy to describe, and one backup spot. Add a time window so nobody waits forever.
Want one place to keep the plan?
If your group prefers something more structured than chat, CrewMate helps keep travel, meetups, and shared costs in one spot.
Try CrewMate free →