Early Access

Festival Crew
Coordination Made
Easy

Festival crew coordination made easy. Plan rides, camping, timetables, expenses, meetups, and emergency alerts in one place.

Start Planning Free → Explore Features

12+ Core Features

5 Languages

100% Free to Use

My Crews

VOID Festival Crew Admin

DEFQON.1 • 1 member

No Vehicle Assigned Paid up

HardQrew goes Decibel

Decibel Outdoor • 8 members

Riding with BMW

Qlimax Crew Admin

Qlimax • 6 members

No Vehicle Assigned €227.40 owed

FEATURES

Everything You Need for
Your Festival Crew

From planning to execution, CrewMate provides all the tools you need
to coordinate with your festival family seamlessly.

Group Management

Create and manage festival crews with flexible member roles. Invite via email or shareable links with expiration dates.

Vehicle Coordination

Plan rides with Google Maps integration, assign drivers and passengers, calculate routes with waypoints and fuel consumption tracking.

Finance Tracking

Split expenses per person, per vehicle, or custom amounts. Track payments, view balances, and settle up with ease.

Timetable Integration

Festival lineups and timetables already included. Create personal schedules with clash detection and see who's going to which acts.

Camping Gear Sharing

Coordinate camping equipment. Track who's bringing tents, coolers, chairs, and share the load fairly among your crew.

Document Management

Securely store and share tickets, itineraries, and waivers. Role-based access ensures everyone sees what they need.

Media Uploads & Recap

Upload photos and videos from the festival, then switch your crew into recap mode so planning locks while memories stay open.

Live Location & Check-Ins

See where your crew last checked in on the map, request fresh check-ins, and spot stale or old locations at a glance.

Camp Sleeping Plans

Organize your camp by assigning tents and tracking residents. Manage who sleeps where and ensure everyone has a spot.

Smart Vehicle Planning

Coordinate rides like never before. Set waypoints for pickups, calculate optimal routes with Google Maps, and track fuel costs automatically.

Google Maps route integration
Waypoint management for pickups
Driver & passenger assignment
Fuel consumption tracking
Seat capacity management

Flexible Expense Splitting

Handle festival finances fairly. Split costs per person, per vehicle, or set custom amounts. Track who's paid and who still owes.

Multiple split types (per person, vehicle, fixed)
Real-time balance calculations
Payment tracking & history
Admin-only finance management
Exportable summaries

Festival Timetable Sync

Never miss your favorite artists. Import festival schedules, create your personal timetable, and see which crew members are going to each act.

Support for major festivals (Q-dance, B2S, etc.)
Personal schedule builder
Clash detection
See who's going where
Currently playing highlights

Shared Camping Checklist

Coordinate your camping gear with your crew. Track who's bringing what, assign responsibilities, and make sure you have everything you need for a comfortable festival stay.

Customizable item list
Assignment of items to crew members
Quantity tracking
Shared responsibility management
Exportable packing lists

Crew Tent Planner

Keep your camp organized with our tent management system. Assign tents to specific residents, track who's bringing which tent, and make sure everyone has a comfortable place to sleep after a long day of festival fun.

Create and manage multiple tents per group
Assign residents to specific tents
Track tent capacity and dimensions
Manage who brings which tent
Visual overview of camp occupancy

Tent Assignment Overview

Organize your camp and assign residents

Emergency Alert System

Stay safe with our emergency alert system. Send distress signals via the website or SMS when mobile data is unreliable. Your crew's emergency contacts are instantly notified with your exact GPS coordinates and location accuracy.