Tomorrowland Planning Guide
A practical festival planning guide for your group: travel, camping, timetables, meetups, shared costs, and staying safe.
Plan Tomorrowland without the chaos
This Tomorrowland planning guide is for the stuff that breaks group trips: arrivals, camp setup, meetup rules, and money runs.
Group chats are great until you need decisions. Use this page to agree on a few defaults before you leave, then keep it simple on site.
What to organize first
- Coordinate travel, shuttles, and arrival times
- Share packing lists and campsite roles
- Sync timetables and avoid schedule clashes
- Split expenses and settle up after the weekend
- Keep safety check-ins and emergency contacts ready
Packing shortcuts for Tomorrowland
A packing list is only useful if it is short enough to use. Start with essentials, then add what your crew personally needs. If you camp, make sure the tent setup is complete and someone owns the “unsexy” items (mallet, tape, zip ties).
- Power: power bank + spare cable + small flashlight.
- Weather: rain layer, sunscreen, and one warm layer for nights.
- Comfort: earplugs, wet wipes, and a decent sleeping mat.
- Safety: documents and meds in one waterproof pouch.
Use the full checklist on the packing list page and assign responsibilities so your crew doesn’t bring three grills but forgets the tent pegs.
Tomorrowland FAQ
Quick answers for common crew planning questions.
Is CrewMate an official Tomorrowland app?
No. CrewMate is an independent crew coordination tool built for festival groups and not affiliated with Tomorrowland.
What should we plan first for Tomorrowland?
Start with travel and meetups: pickup points, arrival windows, and a simple regroup plan (primary spot + backup spot + time window).
Can my crew plan both weekends in one place?
Yes. You can create separate crews for each weekend (or separate groups within your crew workflow) so planning, timetables, and expenses stay clean.
Does CrewMate work with weak reception on festival grounds?
CrewMate is built as a PWA and supports offline-friendly flows. For emergencies, the system is designed with an SMS fallback concept so alerts can still reach contacts when data is unreliable.
How do we handle shared costs as a group?
Track shared purchases (fuel, food runs, supplies) and record who paid. Settling up is easiest when you capture costs in the moment instead of after the festival.
What’s the quickest win for a large crew?
Assign roles early (driver, tent lead, finance lead) and use check-ins + meeting points so everyone knows who is where and what’s still missing.
Want one place to keep the plan?
If your group prefers something more structured than chat, CrewMate helps keep travel, meetups, and shared costs in one spot.
Try CrewMate free →